Privacy Policy

Last updated: January 2026

1. Introduction

Univocal Solutions ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website univocalsolutions.com and use our services.

We are based in the European Union and comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Information We Collect

Information You Provide

When you use our contact form, we collect:

  • Your name
  • Email address
  • Company name (optional)
  • Type of service you're interested in
  • Your message content

Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Pages visited and time spent
  • Referring website

3. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and provide our staffing services
  • Send you relevant information about our services
  • Improve our website and services
  • Comply with legal obligations

4. Legal Basis for Processing

We process your personal data under the following legal bases:

  • Consent: When you submit our contact form or accept non-essential cookies
  • Legitimate Interest: To respond to inquiries and improve our services
  • Contractual Necessity: To provide staffing services you have requested
  • Legal Obligation: To comply with applicable laws and regulations

5. Data Storage and Security

Your contact form submissions are securely processed through Microsoft 365 services (Power Automate and Outlook) with enterprise-grade security measures. We implement industry-standard security practices including encryption in transit and at rest, access controls, and regular security assessments to protect your data from unauthorized access, alteration, or destruction.

6. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

  • Service providers who assist in our operations (Microsoft 365 for communication and data processing, Cloudflare for website security and performance)
  • Professional advisors (lawyers, accountants) when necessary for business operations
  • Legal authorities when required by law or to protect our legal rights

All third-party service providers are contractually obligated to protect your data and process it only as instructed by us.

7. Your Rights Under GDPR

As a data subject in the EU, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your personal data
  • Restriction: Request limitation of processing
  • Portability: Receive your data in a portable format
  • Objection: Object to processing of your data

To exercise any of these rights, please contact us at .

8. Cookies

Our website uses cookies to enhance your browsing experience. We categorize cookies as follows:

Essential Cookies

Required for basic website functionality. These include cookies for security (Cloudflare) and remembering your cookie preferences. These cannot be disabled.

Analytics Cookies

Help us understand how visitors interact with our website. These cookies collect anonymous information about page views and user behavior.

Marketing Cookies

Used to deliver relevant advertisements and track campaign effectiveness. We only use these with your consent.

You can manage your cookie preferences at any time by clicking the button below:

9. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, typically for the duration of our business relationship plus any period required by law. Contact form submissions are retained for up to 3 years unless you request earlier deletion.

10. International Transfers

Your data may be processed by Microsoft (our service provider) in data centers located outside the EU. Microsoft complies with EU data protection requirements through Standard Contractual Clauses (SCCs) and other approved data transfer mechanisms. Cloudflare, our website security provider, also maintains compliance with EU data protection requirements.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us: